On Friday 25th May, the new General Data Protection Regulation came into force.In order for us to run the society smoothly we need to store certain personal information about you.  This is the information that each member supplies when they join and pay their subscription. It enables us to contact you in regard to activities of the Arts Society. The records are not shared with anyone outside the Art Society. If you no longer wish to receive emails from us you can opt out at any time by writing to the chairman or the membership secretary. Please note that you cannot belong to The Arts Society if we do not hold your other contact details.

We currently hold email addresses for about 85% of our membership. This means that you receive newsletters and other information up to three days earlier than 2nd class post could manage. We estimate that electronic communication saves us in the region of £1000 a year in postage, paper and printing – so we try to keep postal communication to the minimum.Your annual subscription would have to be increased by about £5.00 a year without email distribution. We use the contact details to send you:

  • Information about lectures, events and other activities,
  • AGM papers,
  • Notices,
  • Newsletters, flyers and other publicity documents,

Members’ details are also passed to The Arts Society headquarters in London to enable you to receive the quarterly magazine and other communications including information about any national events or items of legitimate interest.The data is also used to calculate the total amount of affiliation fees we pay.  We also send them some contact details (if applicable) for Gift Aid purposes.

Please go to information and reports and click on the link for the full Data Policy